Csdrhrt

I have been in that situation, and not only once, it is definitely an ugly decision to make.

I decided to be open with my friend, and tell him that I don't feel like recommending him as I would only recommend people that I consider to be above average, and sorry, he isn't in my eyes.

It is not necessary to word it that he is generally not above average (even if you think so), you can say 'for the specific role/position this is about'. Also, if the role/position is quite different from your own (or yet unspecific), you have the option to say you wouldn't recommend anyone for that role/position, because you are not qualified to evaluate people for such roles/positions, and the hiring manager would see your recommendation as just that - a friend recommending a friend, without real conviction of his qualities.

In addition, it is ok to forward a resume to the hiring manager 'for info' with the note that you cannot evaluate the person. If you word it right, it doesn't come over as negative recommendation either - just that you don't know how good he is.

I don’t want to be responsible if he gets the job in my company and fails as my manager would probably blame me and would likely jeopardise my position here.

If he gets the job, it won't be down to your recommendation. Recommended people still have to go through interviewing and tests etc.. If he makes it through all of these it is likely due to the hiring manager seeing something that you clearly do not. They cannot blame you when they hire someone you recommended.

That's like saying this guy is great he deserves the £60k+ p/y job and that person gets the job, that isn't how it works.

That being said:

How should I respond so that I don't hurt my job or my friendship?

Just tell him that your company does not do recommendations and you have to apply to roles as they are posted. This way you ensure he goes through the entire process or hiring and he can't really have an argument to it because it's just the way the company does it.

As you clarified in the comment, your company has a public portal for job applications.

Mention to your friend:

We have this job portal and we're encouraged to inform any potential employee to check for the openings and apply online. This way, the process is smoother and unbiased. I'll send you the link, please let me know if you need any help / clarification in accessing that website.

This way, it's a win-win,

• You don't need to associate yourself with the application or the recruitment process, so whatever happens with the applicant (hired or not), will not be referred back to you.


• You will have your friend also happy.

Think it in this way: Whether you like it or not, your friend can still apply and get a job in your organization from using the very same portal. in this scenario, you're the one only "providing" him/her with the info (which he/she could have anyways found if they checked the company website, maybe), so you're still in the "good-book".

After reading the question it's not clear to me if the question is about a recomendation letter or a simple CV delivery.

If the latter, that's not unusual and a hiring managers should be used to this.

You could take the CV and say something like:

Hi [hiring manager], here is a friend’s CV for [position]. Please don't take this as an endorsement, it's just a friend that asked me to pass on their CV.

This has happened to me a couple of times; not sure if it’s relevant but my location is Western Europe

As you've pointed out in the comments of other answers, your company has a public portal for job applications but word-of-mouth and recommendations go a long ways in the application process.

"Word of mouth is very strong, and you don't need to the tests."

This complicates things, because a recommendation from you may very well lead to a hiring decision that would be blamed on you later rather than on a recruitment team.

It further complicates things because if you point him towards the application portal with the claim your company doesn't do recommendations, he may get the job through the portal and it won't take him long to learn that the company does in fact value word-of-mouth recommendations. It doesn't take a genius to figure out at that point that you never wanted to recommend him.

The best solution is to tell him you'll pass his resume along, and make it clear to your supervisor that this is a referral, not a recommendation.

something along the lines of

Hi Mr. Boss, someone I know is looking for a job... I've never worked with him as a colleague so I can't attest to whether or not he'd be a good fit here but he asked me to drop off his resume.

It's a way to keep your friend happy and make sure the hiring decision isn't based on your input.

Recommendations are not binary.

Everyone has strengths. Start by identifying your friend's. Build the basis of your recommendation around those. Everyone also has weaknesses. Friends find a way to help friends recognize and work on their weaknesses. This is the ideal time for you to step up and help your friend.

Honesty doesn't have to be brutal. Ideally, honesty will simultaneously serve the interests of you, your company, and your friend.

Let those within your company make the call based upon your balanced assessment, including both the good and the bad, reasonably and fairly presented.

Tell him you don't do recommendations as a general rule.

If he asks why, just say you don't like to be held responsible for other people, especially not friends.

It might be a white lie if you do in fact do recommendations but:

1. You won't damage your rep with the company because you haven't recommended him.


2. You won't damage your relation with him because you haven't made it personal.

I'm not recommending to lie in general. I'm recommending to white lie in this specific situation to protect his reputation at the company and maintain his friendship. There's a difference between "white lies" and lying.

As hard as it sounds but generally I recommend you to separate friendship with business.

If it is a very good friend you can help him to get a connection to your company, but you can tell your manager or the recruiter that a friend wanted you to give them his CV.
Whether he wants to or not he has to complete a job interview which he can not skip just because you are friends.

If they are satisfied with him and need someone they will offer him a job, otherwise they won't. Just that easy.

If you're going to turn down the request (which I believe is the right thing to do), remember that you don't owe your friend an explanation, nor is explaining why you refused is going to help. In fact, spelling out your friend's weaknesses to him will damage your friendship much more than just saying "no".

If you don't honor recommendation requests as a matter of principle, you may tell your friend that. Otherwise stick to generic sentences (e.g. about not mixing friends and work). And don't ever use arguments which may invite your friend to try harder, or commit you to offer help under a certain condition (like "I have no time right now", or "I would if you had experience as a manager", unless not having any experience as a manager is the only real reason).

"Friend wants my recommendation but I don't want to"

"How should I respond so that I don't hurt my job or my friendship?"

I would help your friend do some introspection, in a way that protects you and helps him take inventory of what he offers:

"Dear Enrique Iglesias, of course I am happy to help you. My company is very strict when hiring new developers, even more when they come from internal channels. The best way to make sure you make an impression is to carefully match your past work and achievements for the specific position you are looking for.
Go on our website, find the role you are interested in and then write a few examples of past achievements in those areas.
Another big requirement is teamwork: it's important for all developers to be social and involved, it's a bit of an unwritten rule. In your CV and cover letter you will also need to make examples of how you interacted with your colleague, especially beyond what was required for your main tasks.
Once we have this, I'll be happy to forward it to the hiring manager of the position you are interested in. Anything less than this won't work".

This will help your friend and protect you. All the selling is done by what he writes. Maybe just mention the hiring manager that your friend is very enthusiastic and will discuss in detail what he achieved, and how.

If he still gets hired, it means that he's either qualified, or good enough to pass the dysfunctions of the selection process.

You could try to get around this decision by trying to talk your friend out of applying at your company:

• Tell him about all the kick-off meetings, team building events and more where one is expected to show up and how bad it looks if you aren't super cheery and social at them


• Point out that you are using a technology stack which isn't really his skillset


• Warn him that some of your coworkers have exactly the same character traits he always complained about


• Mention anything else he might not like about working at your company

A simple solution to handle giving recommendation to people you doubt is to give a sample task and write recommendation based on their performance. In programming it's simpler than in, for example, management. Just provide your friend a couple of puzzles depending on their specialization. One way to justify this approach from your friend's point of view is that you don't know what you can recommend, cuz, for example, you didn't work together for long time(or never). If your friend later fails with your recommendation you have a backup as your test results, so nobody will be able to blame you.

1. Tell your friend you would be happy to submit his CV for him. Do not discuss the possibility of a "recommendation". If your friend raises the topic, explain to him your concerns, and most importantly give him action items to follow so that he can rectify the issues you see with his performance. This will help him both in this particular instance and also in future in his own job search. Make sure to make your feedback objective, rather than subjective. Saying "you don't know XXX technology well enough; for example we use features YYY and ZZZ which I don't think you have a good enough handle on" is much better than "I don't think you're good enough".




2. Submit your friend's resume, but do not give a recommendation. A simple "my friend is looking for a job, he asked me to submit his resume, here it is" is sufficient. Your boss is not likely to ask further questions.




3. Your friend will still have to go through the normal interview process where people independent from you will have to give their input, and see if they agree with your assessment of his skill level. You will likely not be included in this process, as a matter of conflict of interest. Then the rest is up to him (and them) as to whether he gets the job.

There might be a different route. Some HR/Managers will not accept recommendations anyway. They will tell you that your friend should hand in his application through the usual channels and merely add a reference to you as a referer inside the company.

This approach will reduce the impact of your "recommendation" and allow the HR department to do their job. Only when they see fit, they will contact you and ask for further information regarding the applicant.

So regarding your current situation, you could simply say that your friend should follow that route. This would be the "easiest" route for you.

If you want to be more or less honest to your friend, you could go to your manager, say that you have a friend, who wants to apply and ask if it was ok, if he'd apply through the normal channels with a reference to you.
That way you could tell your friend that you contacted your manager and the result was that he should use the normal channels with a reference to you.

The end result in either case should be the same though.

Check if your employer offers a hiring bonus to employees who assist in hiring people out of their circle. Many employers do this, and if yours does, then it makes it simple to forward your friend's CV not as a recommendation, but in hope of getting the bonus if he is successfully hired.